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Facilities Use Request

The Washington Unified School District’s Board of Education recognizes that District facilities and grounds are a community resource and authorizes their use by community groups for purposes provided for in the Civic Center Act when such use does not interfere with school activities.  All school-related activities shall be given priority in the use of facilities and grounds under the Civic Center Act. Thereafter, the use shall be on a first-come, first-served basis.
There are two types of facilities use in the District: exclusive use and intermittent use.
Exclusive use is reserved for organizations that augment the District’s Pre K-12 educational mission or are working collaboratively with the District to provide services for the District’s students and/or the community.  An example of an organization that augments the educational mission would be the Yolo County Office of Education’s HeadStart program. This program offers federally subsidized preschool classes to residents of West Sacramento.  An example of an organization that is working collaboratively with the District is the Yolo Family Services Agency.  This agency provides mental health counseling services to children under the age of 12 and their parents.  Organizations that qualify for exclusive use must work directly with District Office staff to obtain a long-term facility use memorandum of understanding.
Intermittent use of facilities is the more common of the two types of facility use.  This type of facility use is most closely aligned with the Civic Center Act.  The duration of the use is usually for a period of hours and does not grant a long-term exclusive use right to District facilities.  Organizations that typical apply for intermittent use includes non-profit sports leagues, scouting, churches, etc.  Organizations that wish to apply for intermittent use of facilities must complete an Application and Permit for Use of Facilities. 

Application_for_Use_of_Facilities_ Card IconApplication for Use of Facilities Top of Page

Any persons applying for the use of any school facility or ground on behalf of any society, group or organization must provide the following documentation:
The Application and Permit for Use of Facilities must be signed by an authorized representative of the requesting organization and must certify that the organization assumes full responsibilities as noted on the application and, if signing for a group or organization, shall present written authorization from the group or organization to make the application.
Please note you must have the approved Facility Use form on you at all times when on site.
Persons or organizations applying for the use of school facilities or grounds shall submit a Statement of Information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts.
The Application and Permit for Use of Facilities must also be signed by the site administrator on which the facility being requested is located.  See the Facility Use Coordinator list for the contact information of each site coordinator.  The application cannot be submitted electronically (e-mailed) and must have the above documentation provided before they will be considered.  Applications are submitted to the Elaine Stall at the following mailing address:
Facilities Use Request
Washington Unified School District
1706 Grande Vista Ave.
West Sacramento, CA 95691
or send by facsimile to: (916) 375-7699
or via email.

Submitting this application does not constitute approval of facilities until it has been approved by the Assistant Superintendent of Business Services and an approved copy has been returned to the requesting individual, group, or organization.  The requisition should retain have a copy of the completed and approved application in their possession during the time of the facility use.  The Washington Unified School District reserves the right to cancel authorization for use of any requested facilities up to 48 hours prior to the event taking place. 

Fees Card IconFeesTop of Page

The Fee Schedule is divided into three classes that may contain more than one group:
  • Class I – Free Use
  • Class II – Direct Cost
  • Class III – Fair Rental Value.  
See the Class Description section of the WUSD Facility Use Fee Schedule for more detailed information on classes and specific facility cost(s).
NOTE:  Additional fees will be charged for extra maintenance service or damage to facilities.

Civic_Center_Use_ Card IconCivic Center Use Top of Page

Subject to district policies and regulations, school facilities and grounds shall be available to citizens and community groups as a civic center for the following purposes: (Education Code 32282, 38131)
  1. Public, literary, scientific, recreational, educational or public agency meetings.
  2. The discussion of matters of general or public interest.
  3. The conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization.
  4. Child care programs to provide supervision and activities for children of preschool and elementary school age.
  5. The administration of examinations for the selection of personnel or the instruction of precinct board members by public agencies.
  6. Supervised recreational activities including, but not limited to, sports league activities that are arranged for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination.
  7. A community youth center.
  8. Mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare.
  9. Other purposes deemed appropriate by the Board of Education.

Restrictions Card IconRestrictionsTop of Page

School facilities or grounds shall not be used for any of the following activities:
  1. Any use by an individual or group for the commission of any crime or any act prohibited by law.
  2. Any use which is inconsistent with the use of the school facility for school purposes or which interferes with the regular conduct of school or school work.
  3. Any use which involves the possession, consumption or sale of alcoholic beverages or any restricted substances, including tobacco use.
  4. The use of school facilities for political purposes will not be granted unless specifically authorized by the Board of Education.
  5. Public dances may not be held in school facilities.
  6. The district may exclude certain school facilities from non-school use for safety or security reasons.
  7. Generally, access to kitchens is not allowed due to the stringent health and safety codes that apply to school kitchens. If kitchen access is desired, please contact the Director of Food Services for additional information.