Purchasing
Purchasing procedures
Purchasing procedures![]()
Purchasing procedures
The following information should be used as a guide to District resources and services that are available to assist your procurement and contracting requirements.
Purchasing staff members listed below are available to help you if you have any questions on this information.
Purchasing staff members listed below are available to help you if you have any questions on this information.
Requisitions
Requisitions![]()
You must submit an authorized Requisition to purchase any item that will be paid by the WUSD. You must submit this Requisition BEFORE the item is purchased. If the item is purchased before the Requisition is submitted and turned into a Purchase then it is considered an unauthorized purchase. Unauthorized purchases are considered an Audit Exception and against Board Policy and will not be tolerated or paid by the District.
When submitting a Requisition to the Business Office you must have the following information listed on the Requisition:
When submitting a Requisition to the Business Office you must have the following information listed on the Requisition:
- School site name
- Date
- If you are planning on picking up the item or would like it delivered to the District Warehouse
- Vendor name and full address, phone number, fax number
- Quantity
- Description of the item
- Catalog code #
- Unit price
- Total amount
- Sales tax (7.75%)
- Shipping/Handling charges
- Final total amount.
If you have more than six items you are purchasing, then you may put them on a separate sheet/order form. Please make sure you:
- sign the Requisition
- have your Supervisor/Principal sign the requisition to approve the purchase
- make sure the appropriate budget code is entered.
The next step is to send this approved requisition to the Business Office to be authorized and a Purchase Order is created and mailed to the Vendor. Please do not mail or fax your green/yellow copy of the Purchase order when you receive it back in the mail. This causes duplicate shipments and will be an expense for the District.
